Merton Winter Ball Privacy Policy

 

A.   Information regarding Ticket Holders and Guests will be dealt with in accordance with the Data Protection Act 1998:

a.     We will not pass your information on to third parties other than Merton College without your express consent;

b.     Your information will only be used for the purposes of the Ball;

c. We will not sell or otherwise distribute your personal data to third parties for marketing or commercial purposes.

B. By purchasing a ticket, the Ticket Holder consents to have their information shared with Merton College for safety and security purposes, including but not limited to verification of the person’s identity and status as a student or alumni.

C. By purchasing a ticket, the Ticket Holder consents to have their necessary information shared with our Security Team and Our Medical Team, including but not limited to contractors and employees of both the Security Company and Medical Company employed by the committee.

D. By purchasing a ticket, the Ticket Holder consents to have their necessary dietary information shared with all food providers at the Ball, including but not limited to all catering companies, kitchens and dining staff.

E. Other than the exceptions mentioned above, your personal data will only be shared with a third party where we are allowed or required to do so by law, including but not limited to law enforcement agencies, or in the case where doing so is necessary to protect the safety and security of the ball attendees or staff.

F. There will be photographers operating during the Ball. By purchasing tickets the Ticket Holder and their Guest[s] are consenting to photographs being taken of them at the Ball and that these may be released into the public domain. The copyright of these photographs will be retained jointly by the Committee and the photographers.

This Policy forms part of our wider Terms and Conditions.